Terms and Conditions

Last updated: October 2025

This Privacy Policy explains how Intelligent Employment Oy (“we”, “our”, “us”) collect, use, and protect personal data through our website [www.intelligentemployment.com](http://www.intelligentemployment.com) and related recruitment services. We are committed to protecting your privacy and ensuring your personal data is handled in compliance with the EU General Data Protection Regulation (EU 2016/679) and the Finnish Data Protection Act (1050/2018).

1. Who We Are Data Controller
Intelligent Employment Oy
Itämerenkatu 3, 00180 Helsinki, Finland
Tel: +358 9751 54111
Email: [info@intelligentemployment.com](mailto:info@intelligentemployment.com)

Intelligent Employment Oy is the sole data controller responsible for processing personal data collected via our website and recruitment operations.

2. What Data We Collect Personal Data

* Name
* Job title and profession
* Company name and contact information
* Email address and phone number
* Demographic information (postcode, preferences, interests)

Technical Data

* IP address
* Browser type and version
* Operating system
* Referring and exit URLs
* On-site activity data (pages visited, duration)

Recruitment Data

* CV / résumé, education and employment history
* Skills and qualifications
* Application details and correspondence

3. How We Use Your Data
We process your personal data only when a lawful basis applies — such as the performance of a contract, compliance with legal obligations, consent, or our legitimate interest in providing professional recruitment services.

We use your data to:

* Provide and manage access to our website and services
* Personalise your experience
* Communicate regarding enquiries or job applications
* Deliver recruitment and consulting services
* Send updates or newsletters (if subscribed)
* Conduct market research and service improvements
* Comply with legal and regulatory requirements

We never sell personal data, and you may withdraw consent or request deletion at any time.

4. How Long We Keep Your Data
We retain personal data only as long as necessary for its purpose:

* Candidate and client records – up to 7 years after last contact (unless deleted sooner on request)
* Marketing data – until you unsubscribe or opt out

5. Where We Process and Store Data
We process data primarily in Finland and within the European Economic Area (EEA). If personal data is transferred outside the EEA, we apply appropriate safeguards such as Standard Contractual Clauses (SCCs) or rely on adequacy decisions to ensure equivalent protection.

6. How We Keep Data Secure
We implement technical and organisational measures to protect data from unauthorised access, loss, misuse, alteration or disclosure. All data processors are contractually bound to maintain equivalent security standards.

7. Cookies
Our website uses cookies to improve functionality and analyse site usage. You can accept or reject cookies via our consent banner or adjust preferences at any time.

* Essential cookies – enable core site functions
* Analytics cookies – help us understand traffic and usage (Google Analytics)