Purpose

Our client is seeking a highly motivated Document Control Specialist. This position’s primary responsibility is to work with the Operations Manager to help support Cell Manufacturing Globally. The position will support in the design, planning, implementation, and execution of the documentation infrastructure by providing the team with the necessary information to establish successful document and quality management systems. Role would support processes and documentation from the design phase and transition into operations. The successful candidate will support daily management and maintenance of the document control system for production, maintenance, warehousing, controls, and quality groups within operations. The role will be responsible for ensuring up-to-date equipment documentation, records, procedures, standards, and the quality management system, as well as supporting reporting, and provide training to team members.

Responsibilities

• Operate as a central contact for all document control issues, support, and ongoing management of the system
• Work with sub-contractors and suppliers to ensure compliance with the AESC document management system
• Process documents and deliverables including, but not limited to: submittals, designs, drawings, calculations and other engineering data
• Maintain critical correspondence (electronic and hard copies when necessary) • Provide document management support to Cell Materials Operations and Manufacturing teams, ensuring that final and working documents are readily accessible to team members
• Review incoming document transmittals and document register for nonconforming documents. Correct as necessary to ensure the register remains clean and compliant
• Create and manage approval workflow for final procedures, documents, records, and drawings
• Publish weekly reports and logs identifying open workflows, mail items, submittals, and other documents
• Work with team members to ensure proper maintenance and retention of all qualifying documents and information
• Provide training to project resources as part of the on-boarding process, both in person and virtual sessions
• Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments
• Ensure that document retention and review systems are compliant with internal and external standards, including ISO 9001.
• Maintain flexibility to provide additional support as requested or required bases on individual production and manufacturing needs.

Background & Requirements

• BSc in Engineering, Project Management, Communications or another relevant qualification
• Advanced SharePoint experience
• Maintaining and reporting for Quality Management Systems (QMS)
• Advanced MS Excel skills
• Proficiency in Microsoft office suit
• Detail-oriented with exceptional organizational skills
• Demonstrated problem solving ability in cross-functional environment
• Innovative, Open-minded, collaborative, and a team-oriented attitude
• Strong work ethic: ability to work long hours, evenings and weekends as needed by the projects.
• Fluent in Spanish and English

Skills

• Analytical
• Organised
• Attention to detail.
• Collaborative, a team player
• Time Management and Prioritization
• Communication
• Adaptability