Document Control Specialist


Job Ref: #319

Cleantech, Energy Storage, EV & EV Charging


Envision AESC is seeking a highly motivated Document Control Specialist. This position’s primary responsibility is to work with the Operations Manager to help support Cell Manufacturing Globally. The position will support in the design, planning, implementation, and execution of the documentation infrastructure by providing the team with the necessary information to establish successful document and quality management systems. The role would support processes and documentation from the design phase and transition into operations. The successful candidate will support daily management and maintenance of the document control system for production, maintenance, warehousing, controls, and quality groups within operations.  The role will be responsible for ensuring up-to-date equipment documentation, records, procedures, standards, and the quality management system, as well as supporting reporting, and providing training to team members.




  • Operate as a central contact for all document control issues, support, and ongoing management of the system
  • Work with sub-contractors and suppliers to ensure compliance with the AESC document management system
  • Process documents and deliverables including, but not limited to: submittals, designs, drawings, calculations, and other engineering data
  • Maintain critical correspondence (electronic and hard copies when necessary)
  • Provide document management support to Cell Materials Operations and Manufacturing teams, ensuring that final
  • and working documents are readily accessible to team members
  • Review incoming document transmittals and document registers for nonconforming documents.  Correct as necessary to ensure the register remains clean and compliant
  • Create and manage approval workflow for final procedures, documents, records, and drawings
  • Publish weekly reports and logs identifying open workflows, mail items, submittals, and other documents
  • Work with team members to ensure proper maintenance and retention of all qualifying documents and information
  • Provide training to project resources as part of the onboarding process, both in person and virtual sessions
  • Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments
  • Ensure that document retention and review systems are compliant with internal and external standards, including ISO 9001
  • Maintain flexibility to provide additional support as requested or required based on individual production and manufacturing needs


Background & Requirements


  • BSc in Engineering, Project Management, Communications, or another relevant qualification
    Advanced SharePoint experience
  • Maintaining and reporting for Quality Management Systems (QMS)
  • Advanced MS Excel skills
  • Proficiency in Microsoft office suite
  • Detail-oriented with exceptional organizational skills
  • Demonstrated problem-solving ability in a cross-functional environment
  • Innovative, Open-minded, collaborative, and a team-oriented attitude
  • Strong work ethic: the ability to work long hours, evenings, and weekends as needed by the projects.
  • Fluent in Spanish and English

Envision AESC

Envision AESC is a world-leading battery technology company with battery plants in Japan, the United Kingdom, the United States, and China. It is currently building a battery factory in Navalmoral de la Mata, municipality of Cáceres, in the autonomous community of Extremadura, a project supported by the Government of Spain with the aim of boosting the economy of that region and advancing the energy transition.

This is a unique opportunity to be part of the largest battery manufacturing project in the world, while also joining one of the most exciting large-scale industrial developments ever created in recent years, embracing new technologies and emerging markets to support the rapidly changing and growing electric vehicle market.

Apply Now:

Salima Mantere

Reach out to  Salima Mantere

Researcher and Headhunter

+358 (0) 942451807

French | Spanish | English

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